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Rules

RULES OF AUCKLAND JOGGERS CLUB INCORPORATED

1 NAME

The name of the Society is the Auckland Joggers Club Incorporated.

2 OBJECTS

The Objects of the Society are:

(a) To foster and encourage jogging.

(b) To foster and encourage physical fitness and good health amongst

all people.

(c) To promote good fellowship amongst people interested in the

Objects of this Society.

(d) The establishment of research into physical fitness and health.

(e) To purchase, take on lease, or in exchange, or hire, or otherwise

acquire, any real or personal property and any rights or

privileges which the Club shall think necessary or expedient for the

purpose of attaining the Objects of the Society or any of them, or

promoting the interest of the Society or its Members, and to sell,

exchange, let on bail or lease with or without option of purchase, or

in any manner dispose of any such property rights or privileges as

aforesaid.

(f) To borrow or raise money from time to time by the issue of

debentures, bonds or mortgages, or any other security founded or

based on all or any of the property or right of the Society, or

without any such security and upon such terms and conditions and

in such manner as the Executive Committee shall think fit.

(g) To do all such things as are incidental or conducive to the

attainment of the above Objects.

3 MEMBERSHIP

(a) Membership is open to all people.

(b) Intending Members may complete a Membership Application Form

and shall hand it to a Committee Member and shall tender the

necessary Annual Membership Fee or such other amount as the

Committee from time to time shall fix.

(c) All Members' details shall be kept in a Register held by the society

and each entry shall carry the date at which such person becomes a

Member.

(d) Notwithstanding 3 (a) above, the Committee may exercise its

discretion to refuse Membership to any person, in which case the

Committee will authorise the Secretary to notify such person in

writing. No reasons for refusing entry need to be given. The

Membership Fee tendered in the case of new applicants shall in this

case be refunded in full to such applicant.

(e) Nothing in the Rules shall in any way prohibit or debar non-

members from running with the Society or its Members provided

any non-member shall not be eligible for any award, prize or

recognition which otherwise may be prescribed by the Rules for the

Members.

4 CLASSES OF MEMBERS

The different classes of Members and the subscriptions payable by them

shall be as follows:

(a) LIFE MEMBERS who shall be members who for conspicuous service

to jogging and physical fitness or health are elected as such on the

recommendation of the Executive Committee and by the 2/3rd vote

of a General Meeting of which special notice has been given. They

will enjoy full membership status. They shall not be liable for any

subscription.

(b) ORDINARY MEMBER is an active participating member who jogs or

walks. This member shall pay an annual subscription which shall be

set by the Executive committee and be determined at the Annual

General Meeting.

(c) ASSOCIATE MEMBERS Ordinary members who are leaving the

immediate community and who wish to remain in contact with the

Club may apply to the committee for Associate Membership and pay

an annual subscription of half of that which is set for ordinary

members. They will be entitled to enjoy continuity of Membership

for Long Service and regular postings of newsletter only.

(d) HONORARY MEMBERS who shall be persons other than Members

who in the opinion of the Executive Committee have given a

particular contribution towards physical fitness or health. They

shall not be liable for any subscription. They shall only be entitled

to regular newsletters.

(e) NON ORDINARY MEMBER. A previously active member or partner

of an ordinary member who does not actively participate in jogging

and/or walking activities. This member shall pay an annual

subscription which will be set by the Executive Committee and be

ratified at the Annual General Meeting.

4A LONG SERVICE AWARDS

Any Member who has completed an aggregate of ten years membership

shall be eligible for a Society award, badge or other suitable form of

recognition as determined by the Executive Committee.

5 ANNUAL SUBSCRIPTION

Annual Subscription shall be due on the 1st day of October and those

subscriptions not paid on the 1st day of December in each year will be in

arrears. Any Member who is in arrears with his or her annual

subscription shall not be entitled to vote at any General Meeting or any

Special General Meeting of the Society, or to attend any function of the

Society, unless the Executive Committee shall determine otherwise.

6 PATRON

There shall be a Patron, or Patrons, who shall be elected annually on the

recommendation of the Executive Committee at the Annual General

Meeting. The retiring Patron or Patrons shall be eligible for re-election.

7 REGISTERED OFFICE

The registered Office of The Society shall be the postal address of the

Secretary for the time being of the Society.

8 ANNUAL GENERAL MEETINGS

The Annual General Meeting of the Society shall be held in December of

each year or in such other month as the Executive/Committee shall

consider it more suitable to receive the President's Annual Report and the

Society's yearly Financial Statement, to elect Officers and Members of the

Committee for the ensuing year, to elect the Auditor and to transact any

business that may be brought forward without notice and any business of

which due notice has been given.

9 SPECIAL GENERAL MEETING

Special General Meeting shall be convened by the President, Vice-

President or Secretary, on the instructions of the Executive Committee or

upon requisition being lodged at the registered office of the Society signed

by not less than fifteen members entitled to vote at General Meeting, such

requisition to state the objects for which the Special General Meeting is to

be convened. If the Secretary shall fail to convene such Meeting within

one month of being so required to do, the Executive Committee or 2/3 of

the requisitors as the case may be, may convene such Meeting forthwith.

The only business that may be transacted at a Special General Meeting

shall be that reasonably within the notice convening such Meeting.

10 QUORUM

Thirty Members present and entitled to vote at a General Meeting shall

constitute a quorum and, if within half an hour from the time appointed

for any Meeting a quorum is not present, the Meeting if called upon the

requisition of Members, if applicable, shall lapse and in any other case

stand adjourned for four weeks to the same time and place, and notice of

such an adjournment shall be given by the Secretary to all Members. At

such adjourned Meeting the Members present shall form a quorum.

11 CHAIRMAN OF GENERAL MEETING

The President shall be Chairman of every General Meeting except that if

he shall not be present at a General Meeting within half an hour of the

time fixed for the Meeting, the Meeting shall choose one of the Members

present to be the Chairman of that Meeting.

12 VOTING AT GENERAL MEETINGS

At any General Meeting voting shall be by a show of hands unless before

or upon the declaration of the result of the show of hands of less than ten

Members entitled to vote or the Chairman of the Meeting shall demand a

poll. If a poll is so demanded it shall be taken at the Meeting and the

result thereof shall be declared at that meeting. The President shall have

a casting as well as a deliberative vote on a show of hands and on a poll,

which is to be by way of a secret ballot.

13 PRESIDENT, VICE-PRESIDENTS AND EXECUTIVE COMMITTEE

The Officers of the Club shall be President, 2 Vice Presidents, Secretary,

Treasurer, Club Captain and 3 Committee Members who shall form

between them the Executive Committee. Such Officers shall be elected at

the Annual General Meeting. In addition, the Immediate Past President

shall be an Ex Officio member of the Executive Committee with voting

rights for the year immediately following the year of retirement from that

office.

14 SECRETARY

The Secretary may at any time, and shall upon a requisition of the

President or not less than four Members of the Executive Committee

convene an Executive Meeting.

The Secretary shall attend and take minutes of all General Meetings of the

Association and all Meetings of the Executive Committee and shall record

the same in the Minute Book of the Society, and shall carry out all duties

as instructed and required from time to time by the Executive Committee.

15 TREASURER

The Treasurer shall receive subscriptions and all other monies due to the

Club and deposit the same in such Bank as shall from time to time be

approved by the Executive Committee in the name of the Society.

The Treasurer shall submit a statement of the financial position of the

Society to date at each Meeting of the Executive Committee and shall

prepare the Society's yearly Financial Statement to be submitted to

Members and shall deliver records to the Registrar of Incorporated

Societies as required by law.

The Treasurer shall within seven days after ceasing to hold office, deliver

all books, documents and all money and property of the Society to the

elected successor.

16 ASSISTANTS AND SUB-COMMITTEES

Assistant Secretary and Assistant Treasurer, if and when required such

Officers to be appointed by the Executive Committee. Other Club

Officials and annual Sub-Committees to be appointed by the Executive

Committee following the Annual General Meeting.

17 ELECTION OF OFFICERS

The President, the two Vice-Presidents, the Secretary, the Treasurer and

the Club Captain and the three Ordinary Members of the Executive

Committee shall be elected at the Annual General Meeting of the Society.

They shall retire annually but all shall be eligible for re-election.

Notwithstanding the above, the President shall not be eligible for

immediate re-election after he has served three consecutive years, but he

shall be eligible for later re-election.

17A NOMINATIONS FOR OFFICE

Nominations are to be called for by the Secretary not earlier than six

weeks before the scheduled Annual General Meeting of this Society.

Nominations may be made either verbally or in writing to the Secretary at

any time prior to the Meeting and such nominations shall be posted in a

conspicuous place within the Clubrooms of the Society and nominations

may be received at the Meeting.

18 POWERS OF EXECUTIVE COMMITTEE

Subject to any direction to the contrary which may be given by any

General Meeting, the Executive Committee shall have full power to do

anything on behalf of the Society, which is not in contravention of the

Incorporated Societies Act 1908 and its amendments for the time being or

by these Rules required to be done by the Society in General Meetings

PROVIDED ALWAYS that no direction given to the Executive Committee

by any General Meeting shall invalidate any act of the Executive

Committee done before such direction which would have been valid but

for such direction.

19 RULES OF EXECUTIVE COMMITTEE MEETINGS

The Executive Committee may meet together for the despatch of business

and adjourn and otherwise regulate its own proceedings as it shall think

fit. Six members of the Executive Committee shall be a quorum. The

President, if present, shall be the Chairman of the Executive Committee

and shall have a casting as well as a deliberative vote. If the President

shall not be present at the meeting the Executive Committee shall choose

one of their number present to be the Chairman of the Meeting. Any

Committee member who shall be absent from three consecutive meetings

of the Executive Committee without the approval of the Executive

Committee shall be deemed to have resigned his office or his membership

of the Executive Committee.

20 COMPLEMENTING EXECUTIVE COMMITTEE

All vacancies in any office may be temporarily filled by the Executive

Committee from current financial members of the Society. Any person

who may be appointed to fill such vacancy shall continue in office until the

next Annual General Meeting when the vacancy shall be filled by such

meeting.

20A HONORARIA

The Executive Committee may at any time approve payment of an

Honorarium to or on behalf of any Office or Member of the Society for

service and duty to be rendered by the person on behalf of the Society.

21 COMMON SEAL

The Common Seal of the Society shall be kept by the Secretary and shall

be affixed only on the authority of the Executive Committee and in the

presence of two members of the Executive Committee and of the

Secretary.

22 CHEQUES

Cheques and Bank Authorities shall be signed by such members of the

Executive Committee as the Executive Committee shall from time to time

determine.

23 FINANCIAL YEAR

The financial year of the Society commences on the 1st day of October of

each year and ends on the 30th day of September of the next year.

24 SOCIETY'S FUNDS

The income of the Society shall be applied only towards the promotion of

the Objects of the Society as set forth in these Rules. No member of the

Society shall derive any pecuniary gain except as a salaried Officer or

servant from any of the property or operations of the Club and no portion

of its income or funds shall be paid directly or indirectly by way of

dividends or bonus or otherwise by way of profit to any member of the

Society. Provided however that nothing herein contained shall prevent

any member from entering into any contract with the Society for the

supply of goods or services or for doing any work for the Society. Any

such income paid shall be reasonable and relative to that which would be

paid in an arm's length transaction (being the open market value).

25 INVESTMENT OF CAPITAL

The capital of the Society shall be invested by the Executive Committee in

the name of the Society in such classes of investment as are approved

from time to time by the Executive Committee.

26 BORROWING POWERS

The society shall have the power to borrow money as directed by 2/3

majority of financial members personally present at an Annual General

Meeting, provided however that notice of proposal to borrow money

shall have been given to the registered address of financial members at

least 14 days prior to the meeting subject of course to the provisions of

Rule 28 hereof as are applicable and to pledge or secure any of the

assets of the Society to do so.

27 WINDING UP

Should the Society be wound up pursuant to Section 24 of the

Incorporated Societies Act 1908 then all property and assets will be

distributed to charities with an interest in the health of children in the

Auckland Province.

28 ALTERATION OF RULES

These Rules shall not be altered, added to or rescinded except by a

Resolution passed by a 2/3 majority of financial members personally

present at a Special General Meeting of which special notice of at least 14

days has been given indicating the nature of the alteration, addition or

rescission. No addition to or alteration or recession of the rules shall be

approved if it affects the non-profit aims, personal benefit clause or the

winding up clause.

29 CESSATION OF MEMBERSHIP

Any member who wilfully infringes these Rules or any regulation or by-

laws of whose conduct is injurious to the character or interests of the

Society may be expelled from membership of the Society by the Executive

committee who shall first investigate the charges made against the

member an opportunity of making such statement of explanation as he

shall wish. Any member expelled by the Executive committee may by

notice in writing lodged at the Registered Office of the Club within one

month of the Executive Committee's decision expelling him, appeal to the

Executive Committee, whereupon the Executive Committee shall be

convened by the Secretary and shall re-hear the matter and either cancel

or confirm the expulsion. The decision of the Executive Committee shall

be final.

30 MEMBERS IN ARREARS OF ANNUAL SUBSCRIPTION

Any member in arrears in payment of their annual subscription for 120

days and without good reason shall cease to be a member of the Society,

but shall be eligible for re-admission on terms to be fixed by the Executive

Committee.

31 RESIGNATION

Any member may resign his membership by giving notice verbally or in

writing to the Secretary but he shall remain liable for all subscriptions (if

any) owing at the time of his resignation.

32 BY-LAWS

The Club shall have the power from time to time by resolution in

General Meeting to make, amend or rescind regulations or by-laws not

inconsistent with the Incorporated Societies Act 1908 or with these Rules

for any purpose including the affiliation of any incorporated or

unincorporated sports or other Society and for the formation and conduct

or Branches of the Society or unincorporated. Until the Society shall

otherwise determine the Executive Committee shall have full power to

make amend or rescind all such regulations or by-laws.

33 INTERPRETATION

The decision of the Executive Committee on the interpretation of these

Rules of the regulations or by-laws or on any matter not contained therein

but pertaining to the Society shall be conclusive and binding on all

members until/or unless it is overruled at a General Meeting.

All previous Rules of the Auckland Joggers Club Incorporated are rescinded.

October 2000