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Rules

RULES OF AUCKLAND JOGGERS CLUB INCORPORATED

1 NAME

The name of the Society is the Auckland Joggers Club Incorporated.

2 OBJECTS

The Objects of the Society are:

(a) To foster and encourage jogging.

(b) To foster and encourage physical fitness and good health amongst all people.

(c) To promote good fellowship amongst people interested in the Objects of this Society.

(d) The establishment of research into physical fitness and health.

(e) To purchase, take on lease, or in exchange, or hire, or otherwise acquire, any real or personal property and any rights or privileges which the Club shall think necessary or expedient for the purpose of attaining the Objects of the Society or any of them, or promoting the interest of the Society or its Members, and to sell, exchange, let on bail or lease with or without option of purchase, or in any manner dispose of any such property rights or privileges as aforesaid.

(f) To borrow or raise money from time to time by the issue of debentures, bonds or mortgages, or any other security founded or based on all or any of the property or right of the Society, or without any such security and upon such terms and conditions and in such manner as the Executive Committee shall think fit.

(g) To do all such things as are incidental or conducive to the attainment of the above Objects.

3 MEMBERSHIP

(a) Membership is open to all people.

(b) Intending Members may complete a Membership Application Form and shall hand it to a Committee Member and shall tender the necessary Annual Membership Fee or such other amount as the Committee from time to time shall fix.

(c) All Members' details shall be kept in a Register held by the society and each entry shall carry the date at which such person becomes a Member.

(d) Notwithstanding 3 (a) above, the Committee may exercise its discretion to refuse Membership to any person, in which case the Committee will authorise the Secretary to notify such person in writing. No reasons for refusing entry need to be given. The Membership Fee tendered in the case of new applicants shall in this case be refunded in full to such applicant.

(e) Nothing in the Rules shall in any way prohibit or debar non-members from running with the Society or its Members provided any non-member shall not be eligible for any award, prize or recognition which otherwise may be prescribed by the Rules for the Members.

4 CLASSES OF MEMBERS

The different classes of Members and the subscriptions payable by them shall be as follows:

(a) LIFE MEMBERS who shall be members who for conspicuous service to jogging and physical fitness or health are elected as such on the recommendation of the Executive Committee and by the 2/3rd vote of a General Meeting of which special notice has  been given. They will enjoy full membership status. They shall not be liable for any subscription.

(b) ORDINARY MEMBER is an active participating member who jogs or walks. This member shall pay an annual subscription which shall be set by the Executive committee and be determined at the Annual General Meeting.

(c) ASSOCIATE MEMBERS Ordinary members who are leaving the immediate community and who wish to remain in contact with the Club may apply to the committee for Associate Membership and pay an annual subscription of half of that which is set for  ordinary members. They will be entitled to enjoy continuity of Membership for Long Service and regular postings of newsletter only.

(d) HONORARY MEMBERS who shall be persons other than Members who in the opinion of the Executive Committee have given a particular contribution towards physical fitness or health. They shall not be liable for any subscription. They shall only be  entitled to regular newsletters.

(e) NON ORDINARY MEMBER. A previously active member or partner of an ordinary member who does not actively participate in jogging and/or walking activities. This member shall pay an annual subscription which will be set by the Executive Committee  and be ratified at the Annual General Meeting.

4A LONG SERVICE AWARDS

Any Member who has completed an aggregate of ten years membership shall be eligible for a Society award, badge or other suitable form of recognition as determined by the Executive Committee.

5 ANNUAL SUBSCRIPTION

Annual Subscription shall be due on the 1st day of October and those subscriptions not paid on the 1st day of December in each year will be in arrears. Any Member who is in arrears with his or her annual subscription shall not be entitled to vote at any General  Meeting or any Special General Meeting of the Society, or to attend any function of the Society, unless the Executive Committee shall determine otherwise.

6 PATRON

There shall be a Patron, or Patrons, who shall be elected annually on the recommendation of the Executive Committee at the Annual General Meeting. The retiring Patron or Patrons shall be eligible for re-election.

7 REGISTERED OFFICE

The registered Office of The Society shall be the postal address of the Secretary for the time being of the Society.

8 ANNUAL GENERAL MEETINGS

The Annual General Meeting of the Society shall be held in December of each year or in such other month as the Executive/Committee shall consider it more suitable to receive the President's Annual Report and the Society's yearly Financial Statement, to elect Officers and Members of the Committee for the ensuing year, to elect the Auditor and to transact any business that may be brought forward without notice and any business of which due notice has been given.

9 SPECIAL GENERAL MEETING

Special General Meeting shall be convened by the President, Vice-President or Secretary, on the instructions of the Executive Committee or upon requisition being lodged at the registered office of the Society signed by not less than fifteen members entitled to vote at General Meeting, such requisition to state the objects for which the Special General Meeting is to be convened. If the Secretary shall fail to convene such Meeting within one month of being so required to do, the Executive Committee or 2/3 of the requisitors as the case may be, may convene such Meeting forthwith. The only business that may be transacted at a Special General Meeting shall be that reasonably within the notice convening such Meeting.

10 QUORUM

Thirty Members present and entitled to vote at a General Meeting shall constitute a quorum and, if within half an hour from the time appointed for any Meeting a quorum is not present, the Meeting if called upon the requisition of Members, if applicable, shall lapse and in any other case stand adjourned for four weeks to the same time and place, and notice of such an adjournment shall be given by the Secretary to all Members. At such adjourned Meeting the Members present shall form a quorum.

11 CHAIRMAN OF GENERAL MEETING

The President shall be Chairman of every General Meeting except that if he shall not be present at a General Meeting within half an hour of the time fixed for the Meeting, the Meeting shall choose one of the Members present to be the Chairman of that Meeting.

12 VOTING AT GENERAL MEETINGS

At any General Meeting voting shall be by a show of hands unless before or upon the declaration of the result of the show of hands of less than ten Members entitled to vote or the Chairman of the Meeting shall demand a poll. If a poll is so demanded it shall be taken at the Meeting and the result thereof shall be declared at that meeting. The President shall have a casting as well as a deliberative vote on a show of hands and on a poll, which is to be by way of a secret ballot.

13 PRESIDENT, VICE-PRESIDENTS AND EXECUTIVE COMMITTEE

The Officers of the Club shall be President, 2 Vice Presidents, Secretary, Treasurer, Club Captain and 3 Committee Members who shall form between them the Executive Committee. Such Officers shall be elected at the Annual General Meeting. In addition, the Immediate Past President shall be an Ex Officio member of the Executive Committee with voting rights for the year immediately following the year of retirement from that office.

14 SECRETARY

The Secretary may at any time, and shall upon a requisition of the President or not less than four Members of the Executive Committee convene an Executive Meeting. The Secretary shall attend and take minutes of all General Meetings of the Association and all Meetings of the Executive Committee and shall record the same in the Minute Book of the Society, and shall carry out all duties as instructed and required from time to time by the Executive Committee.

15 TREASURER

The Treasurer shall receive subscriptions and all other monies due to the Club and deposit the same in such Bank as shall from time to time be approved by the Executive Committee in the name of the Society. The Treasurer shall submit a statement of the financial position of the Society to date at each Meeting of the Executive Committee and shall prepare the Society's yearly Financial Statement to be submitted to Members and shall deliver records to the Registrar of Incorporated Societies as required by law.

The Treasurer shall within seven days after ceasing to hold office, deliver all books, documents and all money and property of the Society to the elected successor.

16 ASSISTANTS AND SUB-COMMITTEES

Assistant Secretary and Assistant Treasurer, if and when required such Officers to be appointed by the Executive Committee. Other Club Officials and annual Sub-Committees to be appointed by the Executive Committee following the Annual General Meeting.

17 ELECTION OF OFFICERS

The President, the two Vice-Presidents, the Secretary, the Treasurer and the Club Captain and the three Ordinary Members of the Executive Committee shall be elected at the Annual General Meeting of the Society. They shall retire annually but all shall be eligible for re-election. Notwithstanding the above, the President shall not be eligible for immediate re-election after he has served three consecutive years, but he shall be eligible for later re-election.

17A NOMINATIONS FOR OFFICE

Nominations are to be called for by the Secretary not earlier than six weeks before the scheduled Annual General Meeting of this Society. Nominations may be made either verbally or in writing to the Secretary at any time prior to the Meeting and such  nominations shall be posted in a conspicuous place within the Clubrooms of the Society and nominations may be received at the Meeting.

18 POWERS OF EXECUTIVE COMMITTEE

Subject to any direction to the contrary which may be given by any General Meeting, the Executive Committee shall have full power to do anything on behalf of the Society, which is not in contravention of the Incorporated Societies Act 1908 and its amendments for the time being or by these Rules required to be done by the Society in General Meetings PROVIDED ALWAYS that no direction given to the Executive Committee by any General Meeting shall invalidate any act of the Executive Committee done before such direction which would have been valid but for such direction.

19 RULES OF EXECUTIVE COMMITTEE MEETINGS

The Executive Committee may meet together for the despatch of business and adjourn and otherwise regulate its own proceedings as it shall think fit. Six members of the Executive Committee shall be a quorum. The President, if present, shall be the Chairman of the Executive Committee and shall have a casting as well as a deliberative vote. If the President shall not be present at the meeting the Executive Committee shall choose one of their number present to be the Chairman of the Meeting. Any Committee member who shall be absent from three consecutive meetings of the Executive Committee without the approval of the Executive Committee shall be deemed to have resigned his office or his membership of the Executive Committee.

20 COMPLEMENTING EXECUTIVE COMMITTEE

All vacancies in any office may be temporarily filled by the Executive Committee from current financial members of the Society. Any person who may be appointed to fill such vacancy shall continue in office until the next Annual General Meeting when the vacancy shall be filled by such meeting.

20A HONORARIA

The Executive Committee may at any time approve payment of an Honorarium to or on behalf of any Office or Member of the Society for service and duty to be rendered by the person on behalf of the Society.

21 COMMON SEAL

The Common Seal of the Society shall be kept by the Secretary and shall be affixed only on the authority of the Executive Committee and in the presence of two members of the Executive Committee and of the Secretary.

22 CHEQUES

Cheques and Bank Authorities shall be signed by such members of the Executive Committee as the Executive Committee shall from time to time determine.

23 FINANCIAL YEAR

The financial year of the Society commences on the 1st day of October of each year and ends on the 30th day of September of the next year.

24 SOCIETY'S FUNDS

The income of the Society shall be applied only towards the promotion of the Objects of the Society as set forth in these Rules. No member of the Society shall derive any pecuniary gain except as a salaried Officer or servant from any of the property or operations of the Club and no portion of its income or funds shall be paid directly or indirectly by way of dividends or bonus or otherwise by way of profit to any member of the Society. Provided however that nothing herein contained shall prevent any member from entering into any contract with the Society for the supply of goods or services or for doing any work for the Society. Any such income paid shall be reasonable and relative to that which would be paid in an arm's length transaction (being the open market  value).

25 INVESTMENT OF CAPITAL

The capital of the Society shall be invested by the Executive Committee in the name of the Society in such classes of investment as are approved from time to time by the Executive Committee.

26 BORROWING POWERS

The society shall have the power to borrow money as directed by 2/3 majority of financial members personally present at an Annual General Meeting, provided however that notice of proposal to borrow money shall have been given to the registered address of financial members at least 14 days prior to the meeting subject of course to the provisions of Rule 28 hereof as are applicable and to pledge or secure any of the assets of the Society to do so.

27 WINDING UP

Should the Society be wound up pursuant to Section 24 of the Incorporated Societies Act 1908 then all property and assets will be distributed to charities with an interest in the health of children in the Auckland Province.

28 ALTERATION OF RULES

These Rules shall not be altered, added to or rescinded except by a Resolution passed by a 2/3 majority of financial members personally present at a Special General Meeting of which special notice of at least 14 days has been given indicating the nature of the alteration, addition or rescission. No addition to or alteration or recession of the rules shall be approved if it affects the non-profit aims, personal benefit clause or the winding up clause.

29 DISCIPLINARY RIGHTS OF EXECUTIVE COMMITTEE AND CESSATION OF MEMBERSHIP
Any member who wilfully infringes these Rules (or regulation or by-laws) or whose conduct is considered injurious to the character or interests of the Society may be 
(a)    issued with a written warning, or
(b)    suspended from membership of the Club for a specified period 
(c)    expelled from the Club

by the Executive Committee which shall first investigate the charges made against the member who shall be given the opportunity of making such statement or explanation as he or she wishes.
Evidence of witnesses with regard to the above matters shall be received by the Executive Committee at a hearing at which other club members, support persons and legal representatives may attend.
A club member sanctioned by the Executive Committee may, within one month, appeal in writing against such decision.  A Special Appeal Committee of three, chosen from former Auckland Joggers Club presidents (excluding the immediate past president) or life members, shall be formed by the Executive Committee for hearing the appeal (at which other club members, support persons and legal representatives may attend) and making a binding decision.
Where during the hearing by the Executive Committee or the Special Appeal Committee, fresh evidence emerges as a basis for an adverse finding against a member, that member must be given an opportunity to answer such evidence.

30 MEMBERS IN ARREARS OF ANNUAL SUBSCRIPTION

Any member in arrears in payment of their annual subscription for 120 days and without good reason shall cease to be a member of the Society, but shall be eligible for re-admission on terms to be fixed by the Executive Committee.

31 RESIGNATION

Any member may resign his membership by giving notice verbally or in writing to the Secretary but he shall remain liable for all subscriptions (if any) owing at the time of his resignation.

32 BY-LAWS

The Club shall have the power from time to time by resolution in General Meeting to make, amend or rescind regulations or by-laws not inconsistent with the Incorporated Societies Act 1908 or with these Rules for any purpose including the affiliation of any incorporated or unincorporated sports or other Society and for the formation and conduct or Branches of the Society or unincorporated. Until the Society shall otherwise determine the Executive Committee shall have full power to make amend or rescind all such regulations or by-laws.

33 INTERPRETATION

The decision of the Executive Committee on the interpretation of these Rules of the regulations or by-laws or on any matter not contained therein but pertaining to the Society shall be conclusive and binding on all members until/or unless it is overruled at a  General Meeting. All previous Rules of the Auckland Joggers Club Incorporated are rescinded.

 

October 2000