RULES OF AUCKLAND JOGGERS CLUB INCORPORATED
The name of the Society is the Auckland Joggers Club Incorporated.
The Objects of the Society are:
(a) To foster and encourage jogging.
(b) To foster and encourage physical fitness and good health amongst
(c) To promote good fellowship amongst people interested in the
Objects of this Society.
(d) The establishment of research into physical fitness and health.
(e) To purchase, take on lease, or in exchange, or hire, or otherwise
acquire, any real or personal property and any rights or
privileges which the Club shall think necessary or expedient for the
purpose of attaining the Objects of the Society or any of them, or
promoting the interest of the Society or its Members, and to sell,
exchange, let on bail or lease with or without option of purchase, or
in any manner dispose of any such property rights or privileges as
(f) To borrow or raise money from time to time by the issue of
debentures, bonds or mortgages, or any other security founded or
based on all or any of the property or right of the Society, or
without any such security and upon such terms and conditions and
in such manner as the Executive Committee shall think fit.
(g) To do all such things as are incidental or conducive to the
attainment of the above Objects.
(a) Membership is open to all people.
(b) Intending Members may complete a Membership Application Form
and shall hand it to a Committee Member and shall tender the
necessary Annual Membership Fee or such other amount as the
Committee from time to time shall fix.
(c) All Members' details shall be kept in a Register held by the society
and each entry shall carry the date at which such person becomes a
(d) Notwithstanding 3 (a) above, the Committee may exercise its
discretion to refuse Membership to any person, in which case the
Committee will authorise the Secretary to notify such person in
writing. No reasons for refusing entry need to be given. The
Membership Fee tendered in the case of new applicants shall in this
case be refunded in full to such applicant.
(e) Nothing in the Rules shall in any way prohibit or debar non-
members from running with the Society or its Members provided
any non-member shall not be eligible for any award, prize or
recognition which otherwise may be prescribed by the Rules for the
4 CLASSES OF MEMBERS
The different classes of Members and the subscriptions payable by them
shall be as follows:
(a) LIFE MEMBERS who shall be members who for conspicuous service
to jogging and physical fitness or health are elected as such on the
recommendation of the Executive Committee and by the 2/3rd vote
of a General Meeting of which special notice has been given. They
will enjoy full membership status. They shall not be liable for any
(b) ORDINARY MEMBER is an active participating member who jogs or
walks. This member shall pay an annual subscription which shall be
set by the Executive committee and be determined at the Annual
(c) ASSOCIATE MEMBERS Ordinary members who are leaving the
immediate community and who wish to remain in contact with the
Club may apply to the committee for Associate Membership and pay
an annual subscription of half of that which is set for ordinary
members. They will be entitled to enjoy continuity of Membership
for Long Service and regular postings of newsletter only.
(d) HONORARY MEMBERS who shall be persons other than Members
who in the opinion of the Executive Committee have given a
particular contribution towards physical fitness or health. They
shall not be liable for any subscription. They shall only be entitled
to regular newsletters.
(e) NON ORDINARY MEMBER. A previously active member or partner
of an ordinary member who does not actively participate in jogging
and/or walking activities. This member shall pay an annual
subscription which will be set by the Executive Committee and be
ratified at the Annual General Meeting.
4A LONG SERVICE AWARDS
Any Member who has completed an aggregate of ten years membership
shall be eligible for a Society award, badge or other suitable form of
recognition as determined by the Executive Committee.
5 ANNUAL SUBSCRIPTION
Annual Subscription shall be due on the 1st day of October and those
subscriptions not paid on the 1st day of December in each year will be in
arrears. Any Member who is in arrears with his or her annual
subscription shall not be entitled to vote at any General Meeting or any
Special General Meeting of the Society, or to attend any function of the
Society, unless the Executive Committee shall determine otherwise.
There shall be a Patron, or Patrons, who shall be elected annually on the
recommendation of the Executive Committee at the Annual General
Meeting. The retiring Patron or Patrons shall be eligible for re-election.
7 REGISTERED OFFICE
The registered Office of The Society shall be the postal address of the
Secretary for the time being of the Society.
8 ANNUAL GENERAL MEETINGS
The Annual General Meeting of the Society shall be held in December of
each year or in such other month as the Executive/Committee shall
consider it more suitable to receive the President's Annual Report and the
Society's yearly Financial Statement, to elect Officers and Members of the
Committee for the ensuing year, to elect the Auditor and to transact any
business that may be brought forward without notice and any business of
which due notice has been given.
9 SPECIAL GENERAL MEETING
Special General Meeting shall be convened by the President, Vice-
President or Secretary, on the instructions of the Executive Committee or
upon requisition being lodged at the registered office of the Society signed
by not less than fifteen members entitled to vote at General Meeting, such
requisition to state the objects for which the Special General Meeting is to
be convened. If the Secretary shall fail to convene such Meeting within
one month of being so required to do, the Executive Committee or 2/3 of
the requisitors as the case may be, may convene such Meeting forthwith.
The only business that may be transacted at a Special General Meeting
shall be that reasonably within the notice convening such Meeting.
Thirty Members present and entitled to vote at a General Meeting shall
constitute a quorum and, if within half an hour from the time appointed
for any Meeting a quorum is not present, the Meeting if called upon the
requisition of Members, if applicable, shall lapse and in any other case
stand adjourned for four weeks to the same time and place, and notice of
such an adjournment shall be given by the Secretary to all Members. At
such adjourned Meeting the Members present shall form a quorum.
11 CHAIRMAN OF GENERAL MEETING
The President shall be Chairman of every General Meeting except that if
he shall not be present at a General Meeting within half an hour of the
time fixed for the Meeting, the Meeting shall choose one of the Members
present to be the Chairman of that Meeting.
12 VOTING AT GENERAL MEETINGS
At any General Meeting voting shall be by a show of hands unless before
or upon the declaration of the result of the show of hands of less than ten
Members entitled to vote or the Chairman of the Meeting shall demand a
poll. If a poll is so demanded it shall be taken at the Meeting and the
result thereof shall be declared at that meeting. The President shall have
a casting as well as a deliberative vote on a show of hands and on a poll,
which is to be by way of a secret ballot.
13 PRESIDENT, VICE-PRESIDENTS AND EXECUTIVE COMMITTEE
The Officers of the Club shall be President, 2 Vice Presidents, Secretary,
Treasurer, Club Captain and 3 Committee Members who shall form
between them the Executive Committee. Such Officers shall be elected at
the Annual General Meeting. In addition, the Immediate Past President
shall be an Ex Officio member of the Executive Committee with voting
rights for the year immediately following the year of retirement from that
The Secretary may at any time, and shall upon a requisition of the
President or not less than four Members of the Executive Committee
convene an Executive Meeting.
The Secretary shall attend and take minutes of all General Meetings of the
Association and all Meetings of the Executive Committee and shall record
the same in the Minute Book of the Society, and shall carry out all duties
as instructed and required from time to time by the Executive Committee.
The Treasurer shall receive subscriptions and all other monies due to the
Club and deposit the same in such Bank as shall from time to time be
approved by the Executive Committee in the name of the Society.
The Treasurer shall submit a statement of the financial position of the
Society to date at each Meeting of the Executive Committee and shall
prepare the Society's yearly Financial Statement to be submitted to
Members and shall deliver records to the Registrar of Incorporated
Societies as required by law.
The Treasurer shall within seven days after ceasing to hold office, deliver
all books, documents and all money and property of the Society to the
16 ASSISTANTS AND SUB-COMMITTEES
Assistant Secretary and Assistant Treasurer, if and when required such
Officers to be appointed by the Executive Committee. Other Club
Officials and annual Sub-Committees to be appointed by the Executive
Committee following the Annual General Meeting.
17 ELECTION OF OFFICERS
The President, the two Vice-Presidents, the Secretary, the Treasurer and
the Club Captain and the three Ordinary Members of the Executive
Committee shall be elected at the Annual General Meeting of the Society.
They shall retire annually but all shall be eligible for re-election.
Notwithstanding the above, the President shall not be eligible for
immediate re-election after he has served three consecutive years, but he
shall be eligible for later re-election.
17A NOMINATIONS FOR OFFICE
Nominations are to be called for by the Secretary not earlier than six
weeks before the scheduled Annual General Meeting of this Society.
Nominations may be made either verbally or in writing to the Secretary at
any time prior to the Meeting and such nominations shall be posted in a
conspicuous place within the Clubrooms of the Society and nominations
may be received at the Meeting.
18 POWERS OF EXECUTIVE COMMITTEE
Subject to any direction to the contrary which may be given by any
General Meeting, the Executive Committee shall have full power to do
anything on behalf of the Society, which is not in contravention of the
Incorporated Societies Act 1908 and its amendments for the time being or
by these Rules required to be done by the Society in General Meetings
PROVIDED ALWAYS that no direction given to the Executive Committee
by any General Meeting shall invalidate any act of the Executive
Committee done before such direction which would have been valid but
for such direction.
19 RULES OF EXECUTIVE COMMITTEE MEETINGS
The Executive Committee may meet together for the despatch of business
and adjourn and otherwise regulate its own proceedings as it shall think
fit. Six members of the Executive Committee shall be a quorum. The
President, if present, shall be the Chairman of the Executive Committee
and shall have a casting as well as a deliberative vote. If the President
shall not be present at the meeting the Executive Committee shall choose
one of their number present to be the Chairman of the Meeting. Any
Committee member who shall be absent from three consecutive meetings
of the Executive Committee without the approval of the Executive
Committee shall be deemed to have resigned his office or his membership
of the Executive Committee.
20 COMPLEMENTING EXECUTIVE COMMITTEE
All vacancies in any office may be temporarily filled by the Executive
Committee from current financial members of the Society. Any person
who may be appointed to fill such vacancy shall continue in office until the
next Annual General Meeting when the vacancy shall be filled by such
The Executive Committee may at any time approve payment of an
Honorarium to or on behalf of any Office or Member of the Society for
service and duty to be rendered by the person on behalf of the Society.
21 COMMON SEAL
The Common Seal of the Society shall be kept by the Secretary and shall
be affixed only on the authority of the Executive Committee and in the
presence of two members of the Executive Committee and of the
Cheques and Bank Authorities shall be signed by such members of the
Executive Committee as the Executive Committee shall from time to time
23 FINANCIAL YEAR
The financial year of the Society commences on the 1st day of October of
each year and ends on the 30th day of September of the next year.
24 SOCIETY'S FUNDS
The income of the Society shall be applied only towards the promotion of
the Objects of the Society as set forth in these Rules. No member of the
Society shall derive any pecuniary gain except as a salaried Officer or
servant from any of the property or operations of the Club and no portion
of its income or funds shall be paid directly or indirectly by way of
dividends or bonus or otherwise by way of profit to any member of the
Society. Provided however that nothing herein contained shall prevent
any member from entering into any contract with the Society for the
supply of goods or services or for doing any work for the Society. Any
such income paid shall be reasonable and relative to that which would be
paid in an arm's length transaction (being the open market value).
25 INVESTMENT OF CAPITAL
The capital of the Society shall be invested by the Executive Committee in
the name of the Society in such classes of investment as are approved
from time to time by the Executive Committee.
26 BORROWING POWERS
The society shall have the power to borrow money as directed by 2/3
majority of financial members personally present at an Annual General
Meeting, provided however that notice of proposal to borrow money
shall have been given to the registered address of financial members at
least 14 days prior to the meeting subject of course to the provisions of
Rule 28 hereof as are applicable and to pledge or secure any of the
assets of the Society to do so.
27 WINDING UP
Should the Society be wound up pursuant to Section 24 of the
Incorporated Societies Act 1908 then all property and assets will be
distributed to charities with an interest in the health of children in the
28 ALTERATION OF RULES
These Rules shall not be altered, added to or rescinded except by a
Resolution passed by a 2/3 majority of financial members personally
present at a Special General Meeting of which special notice of at least 14
days has been given indicating the nature of the alteration, addition or
rescission. No addition to or alteration or recession of the rules shall be
approved if it affects the non-profit aims, personal benefit clause or the
winding up clause.
29 CESSATION OF MEMBERSHIP
Any member who wilfully infringes these Rules or any regulation or by-
laws of whose conduct is injurious to the character or interests of the
Society may be expelled from membership of the Society by the Executive
committee who shall first investigate the charges made against the
member an opportunity of making such statement of explanation as he
shall wish. Any member expelled by the Executive committee may by
notice in writing lodged at the Registered Office of the Club within one
month of the Executive Committee's decision expelling him, appeal to the
Executive Committee, whereupon the Executive Committee shall be
convened by the Secretary and shall re-hear the matter and either cancel
or confirm the expulsion. The decision of the Executive Committee shall
30 MEMBERS IN ARREARS OF ANNUAL SUBSCRIPTION
Any member in arrears in payment of their annual subscription for 120
days and without good reason shall cease to be a member of the Society,
but shall be eligible for re-admission on terms to be fixed by the Executive
Any member may resign his membership by giving notice verbally or in
writing to the Secretary but he shall remain liable for all subscriptions (if
any) owing at the time of his resignation.
The Club shall have the power from time to time by resolution in
General Meeting to make, amend or rescind regulations or by-laws not
inconsistent with the Incorporated Societies Act 1908 or with these Rules
for any purpose including the affiliation of any incorporated or
unincorporated sports or other Society and for the formation and conduct
or Branches of the Society or unincorporated. Until the Society shall
otherwise determine the Executive Committee shall have full power to
make amend or rescind all such regulations or by-laws.
The decision of the Executive Committee on the interpretation of these
Rules of the regulations or by-laws or on any matter not contained therein
but pertaining to the Society shall be conclusive and binding on all
members until/or unless it is overruled at a General Meeting.
All previous Rules of the Auckland Joggers Club Incorporated are rescinded.